Microsoft PowerPoint course

PowerPoint Lesson 6

Accessible Tables and Charts

First-time setup and success checks

Lesson goal in plain language: Present structured data with clear headers, accessible descriptions, and a text summary.

Prepare before step 1

  1. Open the correct application, website, or device screen and wait for its name to be announced.
  2. Open PowerPoint manual and review the matching procedure if any command or term is unfamiliar.
  3. Use only fictional, public, disposable, or instructor-provided practice information. Make a copy before changing an important file.
  4. Read all numbered instructions once before performing them so you know the intended final result.

Commands used or referenced

Alt+Q, Enter, Insert+Spacebar,

For a plus-sign command, hold the modifier key, press and release the final key, then release the modifier. For a sequence, press and release each key in order. Stop after every command and listen for the result.

Work and verify

  1. Perform one numbered instruction and stop. Identify the active window, focused control, selected item, cell, slide, message, field, or device area before continuing.
  2. Compare the result with the lesson goal. A sound alone is not enough; verify the name, state, value, location, permission, or content.
  3. If the result is wrong, press Escape once to leave an unexpected menu, identify focus again, and use Undo only when the change is safely reversible.
  4. Save or synchronize at natural stopping points. Use the required filename PowerPoint-Lesson-6.pptx.
  5. Complete the “Before submitting” checklist from top to bottom. Correct missing items before marking the lesson complete.
  6. Close and reopen the practice item, or return to it from the product’s main screen, to prove you can locate and verify the result independently.

Success standard: Explain what each major command did, show the finished result, and recover from one harmless focus or navigation error without another person naming the next key.

Goal

Present structured data with clear headers, accessible descriptions, and a text summary.

Skills practiced

Step-by-step instructions

  1. Create a presentation titled Monthly Training Report.
  2. Add a slide titled Training Completion Table.
  3. Use Alt+Q to find Insert Table. Create a table with three columns and five rows.
  4. Enter the headers Month, Enrolled, and Completed in the first row.
  5. Enter fictional data for January through April.
  6. Confirm that the first row is designated as a header row through Table Design options.
  7. Add a slide titled Completion Trend.
  8. Create a simple chart from the same data using Insert Chart and its data worksheet.
  9. Add alt text describing the chart's purpose and main trend.
  10. Keep the table slide so exact values remain available.
  11. Add a short text statement on the chart slide summarizing the trend without relying on color.
  12. Run Check Accessibility and review the table and chart.
  13. Save the presentation as PowerPoint-Lesson-6.pptx.

Keyboard help: Press Alt+Q to search PowerPoint commands when Ribbon KeyTips differ. For JAWS help, press Insert+Spacebar, then J, and search for the task.

Your assignment

Create a training report containing an accessible table, a chart with alt text, and a plain-text trend summary.

Save the finished assignment as PowerPoint-Lesson-6.pptx.

Before submitting