Microsoft PowerPoint course

PowerPoint Lesson 4

Images, Alternative Text, and Decorative Objects

First-time setup and success checks

Lesson goal in plain language: Insert an image and make its meaning available to people who cannot see it.

Prepare before step 1

  1. Open the correct application, website, or device screen and wait for its name to be announced.
  2. Open PowerPoint manual and review the matching procedure if any command or term is unfamiliar.
  3. Use only fictional, public, disposable, or instructor-provided practice information. Make a copy before changing an important file.
  4. Read all numbered instructions once before performing them so you know the intended final result.

Commands used or referenced

Alt+Q,, Tab, Shift+F10, Alt+Q, Insert+Spacebar,

For a plus-sign command, hold the modifier key, press and release the final key, then release the modifier. For a sequence, press and release each key in order. Stop after every command and listen for the result.

Work and verify

  1. Perform one numbered instruction and stop. Identify the active window, focused control, selected item, cell, slide, message, field, or device area before continuing.
  2. Compare the result with the lesson goal. A sound alone is not enough; verify the name, state, value, location, permission, or content.
  3. If the result is wrong, press Escape once to leave an unexpected menu, identify focus again, and use Undo only when the change is safely reversible.
  4. Save or synchronize at natural stopping points. Use the required filename PowerPoint-Lesson-4.pptx.
  5. Complete the “Before submitting” checklist from top to bottom. Correct missing items before marking the lesson complete.
  6. Close and reopen the practice item, or return to it from the product’s main screen, to prove you can locate and verify the result independently.

Success standard: Explain what each major command did, show the finished result, and recover from one harmless focus or navigation error without another person naming the next key.

Goal

Insert an image and make its meaning available to people who cannot see it.

Skills practiced

Step-by-step instructions

  1. Open PowerPoint-Lesson-3.pptx and add a slide titled Accessible Communication.
  2. Press Alt+Q, type Insert Pictures, and choose the appropriate command.
  3. Insert a locally available, nonprivate image related to communication or technology.
  4. Press Tab until JAWS announces the picture object.
  5. Press Shift+F10 to open the context menu. Choose View Alt Text or Edit Alt Text.
  6. Write concise alt text explaining the image's purpose in the slide. Do not begin with Image of unless that wording adds meaning.
  7. If you add a purely decorative shape, mark it as decorative in the Alt Text pane when that option is available.
  8. Add a visible caption only if the audience needs additional context.
  9. Press Tab through every object and confirm that JAWS identifies it.
  10. Run Alt+Q, Check Accessibility and review image-related warnings.
  11. Save the presentation as PowerPoint-Lesson-4.pptx.

Keyboard help: Press Alt+Q to search PowerPoint commands when Ribbon KeyTips differ. For JAWS help, press Insert+Spacebar, then J, and search for the task.

Your assignment

Add one meaningful image with useful alternative text to the customer-service presentation and review it with Accessibility Checker.

Save the finished assignment as PowerPoint-Lesson-4.pptx.

Before submitting